Executive Assistant

Job Title: Executive Assistant to Managing Director (MD)

Location : Sadashivanagar, Bangalore (Head Office)

Education : Any Graduate

Experience: 3+ Years

Job Summary

We are hiring on behalf of one of our esteemed clients for the role of Executive Assistant to the Managing Director . The ideal candidate will be highly organized, proactive, and capable of handling senior-level coordination, communication, and administrative support to ensure smooth execution of business operations.

Key Responsibilities

• Manage the MD’s daily calendar, meetings, appointments, and travel arrangements
• Coordinate and schedule internal and external meetings efficiently
• Prepare MIS reports, business presentations, and management review documents
• Act as a communication bridge between the MD and internal/external stakeholders
• Track action items, ongoing projects, and ensure timely follow-ups
• Prepare meeting agendas, minutes of meeting (MoM), and maintain action trackers
• Handle confidential and sensitive information with high discretion
• Support in business planning, coordination, and decision-making processes
• Assist in client meetings, proposals, and business documentation when required
• Ensure timely execution of tasks and directives across departments on behalf of MD

Required Qualifications & Skills

• Bachelor’s degree in any discipline
• Minimum 3+ years of experience as Executive Assistant / Personal Assistant / Senior Coordinator role
• Strong organizational and multitasking abilities
• Excellent verbal and written communication skills
• Proficiency in MS Office (Excel, PowerPoint, Word, Outlook)
• Ability to manage senior stakeholders and work in a fast-paced environment
• High level of professionalism, integrity, and confidentiality
• Strong follow-up and coordination skills

Preferred Attributes

• Experience supporting CXO/Director/MD level leadership
• Ability to work independently with minimal supervision
• Problem-solving mindset and attention to detail

Requirements

Work at office